Divisional Secretariat - Alawwa

Issuing National Identity Cards

Eligibility Criteria to apply for an Identity Card

• Should be a citizen of Srilanka.
• Should have completed 15 years of age.

For General Services

Documents needed to obtain National Identity Card (NIC) for the first time.

• Birth Certificate (a certified copy)
• Copy including the photograph (can be taken from the photographic studio)
• 172 receipt bought paying Rs.100.00 should be pasted on the top of the fifth page.
• 9” x 4” envelope without writing the address with a stamp to value Rs.45.00

• If an Identity Card has not been received even though the age is over 16……….

Apart from the documents needed to apply for the first time, according to the පු/ලි/දෙ මෙ/02/03 format a fine of Rs.250 should be taken and that receipt and the form should be presented. (Format should be taken from Grama Niladhari and Rs.250 should be paid to the Divisional Secretariate)

Documents needed to obtain an amended Identity Card

• Birth certificate (a certified copy)
• Copy including the photograph (can be taken from the photographic studio)
• Last identity card obtained
• If the Identity Card number is not clear, a written evidence mentioning the identity card number should be certified from Grama Niladhari and should be provided.
• 172 receipt bought paying Rs.250.00 should be pasted on the top of the fifth page.
• 9” x 4” envelope without writing the address with a stamp to value Rs.45.00

Documents needed to obtain a lost National Identity Card

• Birth certificate (a certified copy)
• Copy including the photograph (can be taken from the photographic studio)
• Original copy of the complaint lodged in the police station.
• 172 receipt bought paying Rs.500.00 should be pasted on the top of the fifth page.
• Declaration mentioning that an Identity Card has been taken prior to this. (Can be taken from Grama Niladhari)
• A certified written evidence to confirm the Identity Card number.
• 9” x 4” envelope without writing the address with a stamp to value Rs.45.00

For Clergy…

Apart from the relevant documents,

• “Samanera/Upasampada” Certificate
• If ordained “Certificate of Ordain”
• “Dasasil Matha” should submit the registration certificate issued by the Department of Buddhist Affairs.

For people with dual citizenship

• Certified copy of the Dual Citizenship Certificate.
• Certified copy of the detailed page in the passport.
• Certified copy of the visa page mentioning the arrival details by the Immigration and Emigration Department to confirm the date of arrival.
• Copy of the Certificate of Citizenship issued by the relevant foreign country conforming that the foreign citizenship has been obtained.
• For such people in any occasion where Identity Card is applied exceeding 6 month of period from the awarding date of the Dual Citizenship…
• According to the format පු/ලි/දෙ මෙ/02/03 fine should be taken and that receipt and the format should be presented.

For the applicants over 40 years without the Birth Certificate or the Probable Age Certificate

1. I. (Result of Search of Registers) or one or few from the following documents

• Birth certificates of children if there are any
• School leaving certificate
• Marriage certificate
• A photocopy of the horoscope prepared traditionally according to the birth time which is signed by the Divisional Secretary or the officer enforced with power
• Elders Identity Card
• Estate Leaving Certificate
• If there is a valid passport a certified copy of its detailed page
• Driving License
• If as retired person, Identity Card provided by the Department of Pensions

Photocopies of the above mentioned documents certified by the Divisional Secretariat or an officer enforced with power along with an affidavit accurately mentioning the name and date of birth should be presented.

• An affidavit including the following details should be presented along with a Result of Search of Registers

1. Name
2. Date of birth
3. Place of birth
4. Address
5. Whether a citizen of Srilanka
6. Grama Niladhari division and Divisional Secretariat division

Result of Search of Registers

• According to the name, date of birth, and place of birth as requested by the applicant an empty result sheet can be taken from the Assistant District Registrar in the Divisional Secretariat office belonging to the place of birth of the applicant.

1. II. In case of no written documents to confirm whether unmarried or the date of birth…

• The certificate confirming the age of the relevant applicant by the Judicial Medical Officer
• Affidavit to confirm the name
• Letter recommended by the Grama Niladhari mentioning that there is no written evidence and … by the Divisional Secretary

For One Day Service

1. For one day service the original copy of the birth certificate is also needed.
2. Since the One Day Declaration should be signed by the applicant himself/herself attendance of the applicant at the Divisional Secretariat is compulsory.
3. For one day service applicants the attendance of applicants has made compulsory.
4. For one day service a payment of Rs.1000 should be paid to the department.

Registration of a Birth Occurred at Home

Registration of a Birth Occurred at Home        

1. Inform the Grama Niladari within 07 days of the birth is occurred.
2. Grama Niladari shall send a report to the registrar of the area..
3. The birth is registered by the registrar of births and deaths of the area where birth has occurred..
4. Duly filled declaration of birth shall submit to the registrar of births and deaths of the area.
5. Declaration of birth can be obtained from the registrar.
6. Persons required to give information,
   • Father
   • Mother
   • Each person present at the birth
   • Person have in charge of the child

7. Birth may be register by the divitional registar with in a period of 03 months. Birth can be registered after 03 months. Please see the delayed registration of births

8. Certificate of birth is issued to the informant free of charge.

Registration of a Birth Occurred in a Private Hospital

Registration of a Birth Occurred in a Private Hospital

1. The Birth is registered by the Registrar of births and deaths of the area where birth occurred.
2. If the birth has occurred at a private hospital, inform the Registrar of that area for registration of such birth.
3. Appropriate persons for informing of a birth for registration
   • Father
   • Mother
   • Person present at the time of occurrence of the birth.
   • Medical Officer of the Hospital.
   • Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.

4. Documents to be submitted

• Duly perfected declaration
• Hospital report issued in proof of the occurrence of the birth.

   A birth can be registered free of charge within a period of 03 months and copy of the birth certificate is issued to the informant free of charge.

Registration of a Birth Occurred in a Rural Hospital

Registration of a Birth Occurred in a Rural Hospital

1. The birth is registered by the Registrar of births and deaths of the area where birth occurred.
2. If the birth has occurred at a Rural Hospital, inform the Registrar of that area for registration of such birth..
3. Appropriate persons for informing of a birth for registration.

• Father
• Mother
• Person present at the time of occurrence of the birth.
• Medical Officer of the hospital

4. Obtain the relevant declaration from the Registrar of births and deaths for informing the birth.

            Documents to be submitted

• Duly perfected declaration
• Hospital report issued in proof of the occurrence of the birth
• A birth can be registered free of charge within a period of 03 months
• A copy of the birth certificate is issued to the informant free of charge.

Registration of a Birth Occurred in a General Hospital

Registration of a Birth Occurred in a General Hospital

1. Inform the Registrar of births and deaths at the General Hospital for registration of birth.
2. Appropriate persons for informing of a Birth for registration.

• Father
• Mother
• Person present at the time of occurrence of the birth
• Medical Officer of the Hospital

3. Obtain the relevant declaration from the Registrar of births and deaths at the General Hospital for informing the birth.

            Documents to be submitted

• Duly perfected declaration
• Hospital report issued in proof of the occurance of the Birth.

4. A Birth can be registered free of charge within a period of 03 months.
5. A copy of the Birth Certificate is issued to the informant free of charge.

Obtain a Certified Copy of the Certificate of Birth

Obtain a Certified Copy of the Certificate of Birth      

1. Refer the application to the Divisional Secretariat of the area in which the place of birth is occurred.
2. Application can be obtained from any Divisional Secretariat.
3. Fees chargeable

• If the number of the certificate of birth & the registered date is known Rs.100.00
• If don't know the number of the certificate of birth or the registered date, for search of birth registers for period of 02 years Rs.200.00
  • Required fee should be paid by currency.

4. Duly filled application should be submit to the Divisional Secretariat.
5. If you like to obtain the birth certificate by post, submit a stamped envelope with the application.
6. If the birth is registered a birth certificate will be send and if the birth is not registered a letter to the effect will be send.
7. Any Number of copies can be obtain by one Application (Circular-02/2012)

Alteration of Information in a Birth Register

Alteration of Information in a Birth Register  

1. In a Birth certificate,

• Information in cage 01 (Date & place of birth)
• Information in cage 03 (Sex)
• Information in cage 05 (Information of mother - if mother's name has been changed after the registration of the birth, it is not possible under this provision)
• Information in cage 09 (Informant's information) may be altered

2. Produce the declaration to the Additional District Registrar of the Divisional Secretariat of the area where birth occurred.
3. The declaration should be produced by,

• Owner of the birth certificate
• Father or Mother
• Legal guardian
• A person who is dissatisfied with any of the information appearing in the birth register

4. Rs.50.00 should be paid by currency for the declaration

5. A certified copy of the birth register to be amended should be essentially attached to the declaration.
6. Following are some written evidences which may be produced to substantiate the request made in the declaration,

• Parents' marriage certificate
• List of children/ brothers and sisters
• Birth certificate of father/ mother
• Birth certificate of a child born after the registration of parents' marriage
• In case there is no child born after the registration of the marriage of parents, birth certificate of a elder or younger child of the subject.
• Certified copies of records available in hospitals, maternity homes or midwife's records
• Student's record sheet, extract of the school admission register
• Copy of the electoral register where names of the subject and parents are included
• If father is deceased, his death certificate

Registration of Past Births

Registration of Past Births           

.

1. If a birth has not been registered with 03 months since its occurrence it may be registered..
2. Declaration should be produced to the Additional District Registrar of the Divisional Secretariat where birth occurred.
3. Persons eligible for this,

• Any party having interest of
• One of the parents

4. Payments for the declaration

• within 12 months of occurrence - Rs. 50.00
• more than 12 months of occurrence - Rs. 50.00

5. Only the following documents should be submitted with the declarations produced within one year since the occurrences of the birth( Marriage certificate of parents if they are married,One of following documents in proof of the date and place of birth of the subject.)

• Hospital birth report or certified copy
• Grama Niladhari birth report or certified copy
• Estate birth report or certified copy
• Public Health Officer's certificate

6. Following documents should be produced with the declaration produced after one year since occurrence of the birth

• Marriage certificate of parents if they are married
• Nil result sheet
• One of the following documents indicating date and place of birth of the person

                                     * Hospital report of certified copy

                                     * Grama Niladhari report or certified copy

                                     * Estate birth report or certified copy

                                     * Copy of the Midwife's birth register

• In case of non-possession of any of the above documents,
  • Health development record
  • Certificate of baptism
  • Certified copy of the school admission register / pupil's record sheet.
  • Estate welfare officer's report
  • Horoscope of the record of time prepared on a proximate date to the day on which the birth occurred
• If any of these documents are not available, declaration including details having knowledge of and an affidavit.